• Scotland's Bird Club

    Privacy Policy

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  • Privacy Policy
Privacy and Security 

The SOC is committed to protecting the privacy and security of any personal details that we hold. We will meet or exceed the requirements of all current UK and EU legislation on data protection and privacy of communications. 

Our website can be used without the need to disclose any personal information. Personal data, such as names, addresses and email details are only gathered in order to fulfil specific information requests or subscriptions to our products and services. 

Use of Personal Data 

Personal data that we hold on members is used for: 
•    Administration and fulfilment of membership
•    Notification of Club news, events and activities
•    In-house analysis 

Disclosure of Personal Data 

We may share personal details with HMRC solely for the purposes of recovering tax on Gift Aid. Members’ postal details are shared with our mailing house, Corporate Mailing Services, for the delivery of the Club’s quarterly mailing. Bank details are only shared with the Bacs-approved and FCA-regulated bureau, FirstCapitalCashflow, that we contract to process Direct Debit payments. All credit and debit card e-commence transactions placed on the website are handled by Foxycart, who have stringent data security and privacy practices in place which can be reviewed here. We use Mailchimp (The Rocket Science Group, LLC) to manage sending marketing and core membership and administrative e-communications  to members and contacts. Read their privacy policy here. Otherwise, we will not share personal data with any other third party other than that required by law. 

Retention of Personal Data 

We will retain minimal personal details of cancelled and lapsed members for a period of 12 months in order to monitor free gift allowances (where these available to first-time joiners only) as well as for internal analysis. The cancellation of SOC membership does not automatically cancel the delivery of SOC promotional emails, where consent has been obtained by individuals for the Club to send these communications (see ‘Consent’ below). In this case, contact details will be retained until recipients unsubscribe from SOC mailing lists, which can be done easily at any point.

Personal Rights 

You have a right to know all the personal details that we might hold on you. You may obtain a printed copy of this information by writing to the SOC at the addressbelow or by sending an email request to This email address is being protected from spambots. You need JavaScript enabled to view it.. We will reply within a maximum of two weeks of receipt of the request. 

Consent 

We require members and non-members to give specific consent to be contacted by email and SMS text messages for the delivery of what are deemed promotional communications (Club news and events notices and third party information). Members can visit www.the-soc.org.uk/members-area for more information. Non-members can follow the links on the website to Sign up to receive Club news.

Cookies and Tracking 

Parts of our website use cookies that help us monitor how the site is explored. Cookies are text files, not apps or programs and are completely anonymous. Your web browser will allow you to control how they are handled, and you may indicate that you do not wish them to be used. More information can be obtained at www.allaboutcookies.org

Our website may contain links to third party websites that we think may be of interest. This information will be supplied in good faith but it is up to the user to check the security and privacy of these sites. 

BECOME A MEMBER

SOC brings together like-minded individuals with a passion for birds, nature and conservation through a programme of talks, outings, conferences and via the Club’s quarterly journal, Scottish Birds.