Date:27 October 2018
Venue:Macdonald Aviemore Resort, Peregrine Suite (Morlich Hotel)
Saturday 27 October 2018 at 1715 hrs
- Apologies for absence
- Minutes of the 81st AGM, 21st October 2017
- Annual Report 2017-2018
- Annual Accounts 2017-2018
- Temporary amendments to the Constitution*
- Election of Council Member
- Election of Office Bearers:
- Vice-President Birding and Science
- Vice-President Management and Infrastructure
- Appointment of an Independent Financial Examiner
- Date and Place of next meeting
* TEMPORARY AMENDMENTS TO THE CONSTITUTION
SOC Council, as part of a wider strategic review of the Club’s activities and ways of operating, has agreed to implement changes to its structures for governance. In particular, it has decided to spread the managerial and developmental responsibilities currently carried by the President by appointing two Vice-Presidents. One will have responsibility for the management, operation and staffing of Waterston house (VP Management and Infrastructure) and the other will be tasked with developing the ornithological and scientific aspects of the Club (VP Birding and Science). This will enable the newly appointed President to focus on strategic and outward facing activities, building the Club’s external reputation and communications. The Council also agreed that it should no longer be presumed that a Vice-President would automatically succeed to the role of President, and that appointments should be made on the recommendation of an Appointing Panel of Trustees (Council members).
Changes to the Constitution
To enable these initiatives to be implemented, Council invites the Annual General Meeting to approve temporary alterations to the SOC Constitution:
Section 25.1 to read:
25 Office Bearers
25.1 The office bearers of the Club shall be:
25.1.1 the President
25.1.2 the Vice-President (Birding and Science)
25.1.4 the Honorary Secretary
25.1.5 the Honorary Treasurer and
25.1.5 one or more Honorary Presidents nominated by the Council in recognition of services to Scottish ornithology, (together the "Office Bearers").
Section 26.4 to read:
26.4 The President and Vice-Presidents shall each hold office for two years and shall be eligible for re-election.
Additionally, Council recommends that the restriction on eligibility for re-election for a period of one year of an Elected Member after their three year term of office should be set aside. Branch Committee members are not currently restricted in this way (Constitution §37.2) nor are Trustees who are Branch Representatives (Constitution §37.10).
Section 27.4 to read:
27.4 Elected Members will normally retire annually by rotation, and shall be eligible for re-election.
Approval of Revised Constitution
The strategic review currently in progress has identified a number of inconsistencies in the current Constitution, and elements whose historical antecedents can no longer be identified and which do not align with current practice. Council intends to review and revise the Constitution, the revised version being brought to the membership for adoption at the 2019 Annual General Meeting, following which it will be submitted to the Office of the Scottish Charity Regulator for formal approval.
Available to view:
Minutes of the 81st SOC AGM 2017 (unapproved)
Minutes of the 80th SOC AGM 2016 (approved)
Minutes of the 79th SOC AGM 2015 (approved)